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DUTIES AND RESPONSIBILITIES
Collect information on working hours of each employee
Determine the right payroll amount by calculating overtime, bonuses, etc.
Prepare payroll payments and ensure payroll funding is in place
Ask for confirmation of suggested payments from senior management
Handle and process and execute payments and paychecks
Prepare and process statements of payment
Prepare and execute taxes and payment of employee benefits
Answer employees' questions about payroll
Compile key operational payroll metrics & dashboards
Prepare periodic payroll reconciliation and submit reports to the payroll manager for review
Verifies, distributes, and answers inquiries regarding employee W2 forms.
Performs other related work as required.
Handle and process and execute AR/AP
MINIMUM TRAINING
Graduation from high school supplemented by college-level course work in bookkeeping or accounting and 5 to 10 years of experience in technical accounting or bookkeeping work. Preferably dealing with payroll; or any equivalent combination of training and experience which provides the required combination of knowledge, skills, and abilities. BSc/BA in accounting/business or similar relevant field is a plus.
ESSENTIAL JOB FUNCTIONS
Previous working experience as a Payroll Specialist for (10) year(s)
In-depth knowledge of general accounting principles and payroll best practices
Hands-on experience with relevant software (QuickBooks Enterprise) and databases
Great attention to detail and confidentiality
Computer savvy with working knowledge of relevant software
Exquisite math and numerical skills
Outstanding organizational and time management skills
Excellent communication abilities
Aptitude in problem-solving
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of Federal, State, and tax policies and procedures governing payroll administration.
Considerable knowledge of employee benefit programs.
Considerable knowledge of accounting and office practices.
General knowledge of organization and operational policies and procedures.
Skill in preparing and maintaining payroll records, deductions and withholding reports through data processing means.
Ability to understand and apply laws, regulations, and policies to the maintenance of financial records.
Ability to verify documents and forms for accuracy and completeness.
Ability to prepare standard payroll reports from the books and records.
Ability to communicate effectively orally and in writing.
Ability to understand and follow written and oral instructions.
Ability to explain payroll and related personnel matters to employees.
Ability to exercise independent judgment, discretion, and confidentiality in handling confidential personnel records.
Ability to establish and maintain effective working relationships as necessitated by work assignments.